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ACADEMIC NORMS & PROCEDURES

CLASS COMMITTEE

Every class shall have a class committee consisting of teachers of the concerned class, student representatives and a chairperson who is not teaching the class. It is like the 'Quality Circle' (more commonly used in industries) with the overall goal of improving the teaching-learning process. The functions of the class committee include

• Solving problems experienced by students in the class room and in the laboratories
• Clarifying the regulations of the degree programme and the details of rules therein
• Informing the student representatives the academic schedule including the dates of assessments and the syllabus coverage for each assessment
• Informing the student representatives the details of Regulations regarding weightage used for each assessment. In the case of practical courses (laboratory / drawing / project work / seminar etc.) the breakup of marks for each experiment / exercise / module of work, should be clearly discussed in the class committee meeting and informed to the students.
• Analyzing the performance of the students of the class after each test and finding the ways and means of solving problems, if any.
• Identifying the weak students, if any, and requesting the teachers concerned to provide some additional help or guidance or coaching to such weak students.

The head of the department normally constitutes the class committee for a class under a particular branch. However, if the students of different branches are mixed in a class (like the first semester which is generally common to all branches), the class committee is to be constituted by the Principal. This is more relevant to the Engineering Students.

• The class committee shall be constituted on the first working day of any semester.
• At least 4 student representatives (usually 2 boys and 2 girls) shall be included in the class committee.
• The chairperson of the class committee may invite the Faculty adviser(s) and the Head of the department to the meeting of the class committee.
• The Principal may participate in any class committee of the institution.

The chairperson is required to prepare the minutes of every meeting, submit the same to Principal within two days of the meeting and arrange to circulate among the concerned students and teachers. If there are some points in the minutes requiring action by the management, the same shall be brought to the notice of the management by the head of the institution.

The first meeting of the class committee shall be held within one week from the date of commencement of the semester, in order to inform the students about the nature and weightage of assessments within the framework of the Regulations. Two or three subsequent meetings may be held in a semester at suitable intervals. During these meetings the student members representing the entire class, shall meaningfully interact and express the opinions and suggestions of the other students of the class to improve the effectiveness of the teaching-learning process.

SYSTEM OF EXAMINATION

Performance in each course of study shall be evaluated based on (i) continuous internal assessment through the semester and (ii) An University examination at the end of the semester.

Each course, both theory and practical shall be evaluated. The project work shall be evaluated.
For all theory and practical courses other than project work, the continuous internal assessment will carry marks as specified by the University.

The University examination (theory and practical) of 3 hours duration shall ordinarily be conducted between January and Februry during the odd semesters and between July and August during the even semesters.

The University examination for project work shall comprise of evaluation of the final report submitted by the project group by an external examiner followed by a viva-voce examination conducted separately for each student by a committee consisting of the external examiner, the guide of the project group and an internal examiner.

The project report shall carry a maximum 100 marks while the viva-voce examination shall carry 100 marks (awarded to each student of the project group based on the individual performance in the viva-voce examination).

For the University examination in both theory and practical courses including project work the University shall appoint the internal and external examiners.

PROCEDURE FOR AWARDING MARKS FOR INTERNAL ASSESSMENT

Theory courses:

Three Internal tests shall be conducted during the semester by the concerned Department / College. The total marks obtained in all the tests put together, as per the requirement of the University and rounded to nearest integer (This implies equal weightage to all the three tests).

Practical Courses:

Every practical exercise / experiment shall be evaluated based on conduct of experiment / exercise and records maintained. There shall be at least one mid-semester test. The criteria for arriving at the internal assessment marks shall be decided based on the recommendation of the class committee and shall be announced at the beginning of every semester by the Principal.

Every teacher is required to maintain an 'ATTENDANCE AND ASSESSMENT RECORD' which consists of attendance marked in each lecture or practical or project work class, the test marks and the record of class work (topic covered), separately for each course. This should be submitted to the Head of the department periodically (at least three times in a semester) for checking the syllabus coverage and the records of test marks and attendance. The Head of the department will put his signature and date after due verification. At the end of the semester, the Principal who will keep this document in safe custody should verify the record. The University or any inspection team appointed by the University may inspect the records of attendance and assessment of both current and previous semesters.

REQUIREMENTS FOR COMPLETION OF A SEMESTER

A candidate who has fulfilled the following conditions shall be deemed to have satisfied the requirements for completion of a semester.

Ideally every student is expected to attend all classes and secure 100% attendance. However, in order to allow for certain unavoidable reasons such as Medical / participation in sports / personal, the student is expected to attend at least 85% of the classes.

Therefore, he/she shall secure not less than 85% of overall attendance in that semester taking into account the total number of periods in all courses put together attended by the candidate as against the total number of periods in all courses offered during that semester.

However, a candidate who could secure attendance between 65% and 74% only in the current semester due to medical reasons (hospitalization / accident / specific illness) or due to participation in the College / University / State / National / International level Sports events with prior permission from the Principal shall be given exemption from the prescribed attendance requirement and he/she shall be permitted to appear for the current semester examinations.

Candidates who do not complete the semester will not be permitted to write the University examination at the end of the semester and not permitted to go to next semester. They are required to repeat the incomplete semester in the next academic year.

REQUIREMENTS FOR APPEARING FOR SEMESTER EXAMINATION

A candidate shall normally be permitted to appear for the University examination of the current semester if he/she has satisfied the semester completion requirements and has registered for examination in all courses of that semester.

Registration is mandatory for current semester examinations as well as arrears examinations failing which the candidate will not be permitted to move to the higher semester.

For more information send an E - mail to
Principal, AMC Engineering College - principal.engg@amcinstitution.com
Principal, Administartive Management College - principal.admin@amcinstitution.com
Principal, Advanced Management College - principal.adv@amcinstitution.com

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